Write clear instructions for workplace representatives

Collect other party evidence safely and correctly.

Strengthen workplace evidence without crossing compliance lines.

This workshop guides participants through the controlled use of supervisors, workplace mentors or industry representatives in evidence collection. It clarifies what other parties can and cannot do under the 2025 SRTO, the Assessment Conditions and industry practice.

Participants learn how to design other party tools, structure instructions, manage authenticity checks and integrate other party evidence within an assessor led judgement process. The session also covers risks linked to over reliance, inappropriate sign off and missing corroborating evidence.

+ Takeaways

Other Party Observation Report Template

Using Other Parties Monitoring Checklist

 

Webinar details

Date: Monday 16 March 2026

Time: 12.30pm AEDT (Sydney, Melbourne)

Duration: 4 hours

Investment: $99.00 inc GST. 

 50% discount! for VET PD Series subscribers - Use your Voucher Code when registering!

 

 

What we'll cover

 Identify when other party evidence is appropriate.

 Design other party reports that meet assessment requirements.

 Write clear instructions for workplace representatives.

 Check authenticity and accuracy of external evidence.

 Integrate other party input into assessor decisions.

 Manage risks linked to external evidence collection.

What participants said...

Clear & precise information
I found very useful the reminder throughout the presentation of Rules of Evidence
Tips for what to write in documentation for other party collection!
Information is well presented
Allowed us to improve our Template
Great session again
Thank you for a well facilitated session
The topic was very pertinent & along with general information on how to use the observer report!
Clear & precise information given to participants
Like the short, sharp pace of the webinar
Always like listening to vetr content - thanks

 

Our Presenter

Phill Bevan - vetr Community Advisor

Phill is a highly respected expert in the VET sector, with 26+ years experience working with hundreds of public, not-for-profit, private & enterprise VET providers. He specialises in strategic execution, quality management systems & standards implementation, offering unparalleled expertise in aligning organisational strategy with regulatory compliance & quality outcomes. He has led various strategy projects with well-known brand public institutions, government-owned enterprises & departments, universities & private sector entities.

Phill's extensive experience includes successfully guiding diverse organisations through complex regulatory landscapes, leveraging his strategic insight & quality systems expertise to drive sustainable business improvements. His in-depth knowledge spans all key VET sector operating requirements, including strategic & business planning, risk management & continuous quality improvement. He has established many new RTO operations over the last two decades, including the additional achievement of ISO certification for VET providers where desired, and has implemented new Quality Management Systems (QMS) in government departments, public companies, universities, national associations & large private RTO networks.

As a master assessor, Phill has undertaken tens of thousands of assessments with thousands of students in public, not-for-profit, private and enterprise provider contexts. His decades of Assessment Tool development experience includes writing assessment tools for major enterprises - ASX listed companies, TAFE Institutes, Enterprise RTOs, University dual sector providers & major private colleges - as well as working with national VET publisher teams on assessment design, and technology providers on effective digital assessment practices. His work has been deployed with student cohorts in excess of 10,000 candidates.

As a qualified auditor, he has conducted 500+ internal & external audits, including as a lead auditor in external audits for a National Regulator, & has provided invaluable support to myriad VET providers during 70+ ASQA regulator audits across six states & territories. He has held international certification with Exemplar Global & Fellow status with the AHRI. With qualifications in the BSZ, TAA, and TAE training packages at Certificate IV and Diploma levels, complemented by a Master of Education (Adult Education focus) specialising in competency-based training, Phill combines academic rigour with practical application. His strategic approach & proven track record make him a sought-after advisor for organisations across various industry sectors aiming to maintain a robust strategic fit & achieve quality-focused operational performance.

 

 A Statement of Attendance is available for issue on completion of the event's activities. 

The recording of the live event will be available to participants for 30 days after the event.

 

EXTENSION AREAS

ASSESSMENT

• Plan and Design Assessment
  
  • Prepare to develop assessment tool
  • Plan assessment tool
  • Design assessment tool
  • Develop assessment tool
  • Finalise assessment tool