WEBVTT

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Hi there.

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In this video,

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we're looking at our Standards for RTOs,

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twenty twenty five internal audit tool.

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And this is the tool that we

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have been using to be

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conducting audits for a long, long time.

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We've been using this format

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for over fifteen years.

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We've used it right through

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the Standards for RTOs,

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twenty fifteen hundreds of audits.

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And we've also had hundreds

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of providers purchase this

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resource for supporting

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their own internal auditing

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and their own gap analysis

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within their organisation.

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So I'm really,

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really pleased to be

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presenting the format

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updated for our standards for RTOs,

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twenty twenty five.

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Before we get too far into it,

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just a quick reflection

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question in your provider.

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What internal auditing

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approach are you using to

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engage and support the gap

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analysis and then to ensure

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your ongoing compliance

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with the standards for

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RTO's twenty twenty five requirements?

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So what do you already have

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in place and how are you

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going to be supporting both

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the gap analysis,

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but then your ongoing auditing?

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What we're going to be

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looking at here is the

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auditing tool in some detail.

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We're not going to go

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through it page by page

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because it is a huge document,

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but we're going to be

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looking at the key features

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of the document and the

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logic behind how to go

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about using the document

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and the design of the

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document and also some of

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the attachments that are

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provided with the document

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as well to really support

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effective auditing practice.

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And we are operating in the

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environment from one July,

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twenty twenty five.

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The standards for RTOs twenty twenty five.

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We know that those standards

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are made up of multiple documents.

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We've got the legislative

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instruments both for the

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outcome standards and then

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also for the compliance requirements.

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We've got the credential policy.

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And then we've got a whole

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range of other government documentation,

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guidelines, acts,

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policy positions that we

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need to be aware of and

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referencing and checking

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when we're doing our

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internal auditing for the

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standards for RTOs.

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And all of this is happening

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within the lens of self-assurance.

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How are we managing our

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operations for quality?

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including compliance and

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that continuous improvement,

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quality improvement.

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And when we're thinking

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about internal auditing,

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how are we building out our

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system to critically

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examine our performance?

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And in this case,

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compliance with the standards for RTOs,

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twenty twenty five and also

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the outcomes that we're achieving.

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So your internal auditing function

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for standards,

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is really targeting that expectation.

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Now, before I get into some top tips,

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let's jump across and have

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a look at the tool.

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So I've got it up here.

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again as I mentioned I'm not

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going to be going through

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page by page but the first

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thing that I'd highlight is

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that it is a hundred and

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sixty pages in length so it

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is an extensive auditing

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tool and we are going to be

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using the table of contents

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in the first instance just

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talking about what's

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included so we've got the

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general details and I

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should mention as we're

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thinking about these general details

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It is the audit tool,

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but the way that we've

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designed this is that it

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also then functions as an

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audit reporting tool.

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So you can be using this

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format to be giving the

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report back to the provider

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and all the stakeholders

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that you need to be

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providing the information to.

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So I've got all of the details.

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Then we've got the four quality areas.

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all of the focus areas and

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all of the outcome standards.

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And we're going to be

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looking at some of those in

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a little while.

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And as you would expect,

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when we're jumping into the

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outcome standards,

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we've also got the

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performance indicators and

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then we've got some

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guidance on what we should

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be doing and documenting as

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internal auditors.

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So we've got all of those

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compliance areas.

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I'll just quickly mention here as well,

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I'll just find the right spot.

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before we keep going through,

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that we have also included,

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and we'll look at this in a little while,

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in the area of supporting

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students with a disability,

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you can see that the

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auditing tool has sort of

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eighteen pages there.

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We have built in

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a mini internal auditing

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tool for the Disability

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Standards for Education.

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So I don't think that

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providers can address how

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they are managing and

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supporting students living

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with a disability without

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also making sure that

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they've covered the

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compliance for the

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Disability Standards for Education,

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so just make that point

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there that there is quite a

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significant section of the

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tool that is targeting that

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particular area.

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Once we've completed all of

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the outcome standards in

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those four quality areas,

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we've then got the

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compliance requirements.

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All of the compliance

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requirements that align to

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outcome standards are

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included in line with the tool.

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So we're reviewing those

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compliance requirements or

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auditing them as we're

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auditing the outcome standard.

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But there's a whole range of

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those compliance

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requirements that aren't

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directly aligned to outcome standards.

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So we've got a further section for them.

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We've then got the audit summary

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summarising our findings,

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the compliance status

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across the various standards,

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and then we also have a

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summary of the recommendations.

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When we then get to some of

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the attachments,

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I'll just quickly mention as well,

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we have provided at the end

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of the tool an action plan

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for the next steps and how

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we're getting those

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improvements in place.

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And we've also included

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an appendix that covers some

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key components of internal

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auditing best practice.

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We've aligned to

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ISO-Nineteen-thousand-eleven,

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the guidance for auditing

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management systems,

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and particularly around, obviously,

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internal auditing.

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And we've included

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information here on what

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you should be doing with

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your audit program,

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how you should be going

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about conducting audits,

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reflecting the seven

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principles of auditing,

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how we're addressing audit evidence,

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et cetera.

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And then we also have an

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appendix around the

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disability standards for education.

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So we're covering off the

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rights and responsibilities,

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students and providers,

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and also looking at whether

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you wanted to put in place

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a disability discrimination action plan.

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So we are thinking very much

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about improvements and outcomes,

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trying to make sure that

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you've got the tools you

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need to effectively

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implement the internal

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audit and also the tools

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you need to be implementing

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some recommendations that

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are coming out of that.

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Now again,

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not going to read through all of

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the information,

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we're just gonna quickly fly through.

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So we've got the summary information,

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the objectives, terminology being used,

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we've got the provider's details,

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audit details,

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sampling of training products,

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governing persons, we've got temporary,

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permanent temporary delivery sites,

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and then we're getting into

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the quality areas and the

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outcome standards.

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And I just want to run

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through a couple of these

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just to give you some examples, again,

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of the structure and the

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logic of the tool.

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So with each of the quality areas,

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we've got the outcome

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statements and then we've got the intent.

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of that outcome statement.

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We then have the focus areas,

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and we have any information provided,

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government guidance on the focus area.

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And then we get into the

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main format of our tool.

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And the way that all of our

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internal auditing tools are

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designed in the VETA community,

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including for this tool,

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is that we have the standard.

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We then have a section or a

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box for each performance indicator.

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So we can see the outcome standard,

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one point one.

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Training is engaging.

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well-structured and enables

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VET students to attain

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skills and knowledge

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consistent with the training product.

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Then we have the performance indicators.

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So the first one,

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the RTO must demonstrate

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training is consistent with

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the requirements of the training product.

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We then have a section for

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any additional guidance.

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Sometimes it's useful to have definitions,

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terms and definitions in there.

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We then include for each of

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the performance indicators

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a key question.

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So that question can be used at audit,

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it's supporting the CPD,

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it's supporting the auditor, first of all,

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the internal auditor,

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supporting the CPD of the auditee,

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the team that are involved,

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and is getting the team

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members used to answering

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those kinds of questions during audits,

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which they might face in

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future when we're thinking

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about external audits and the regulator.

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undertaking an on-site audit.

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So it is really good for a

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whole range of reasons to

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be including those key

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questions in the audit.

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We then have a section for

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what evidence is required to be present.

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We also have a free form

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area where you can be

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recording all of the other

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evidence that is being demonstrated.

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A section for determining is

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this effective and

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Are there any improvements

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that you might recommend?

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And then a section for

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further notes and actions

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that includes where you

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might record your findings

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and also record any recommendations.

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And then we go on again,

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we've got the standard one

00:09:02.703 --> 00:09:03.644
point one and then we've

00:09:03.664 --> 00:09:05.225
got the second performance indicator.

00:09:05.267 --> 00:09:06.488
So you can see that structure there.

00:09:06.727 --> 00:09:08.068
Every performance indicator

00:09:08.129 --> 00:09:10.230
has that section, their table.

00:09:10.750 --> 00:09:12.332
that has any additional

00:09:12.373 --> 00:09:13.774
information for the indicator,

00:09:14.154 --> 00:09:15.155
their key question,

00:09:15.557 --> 00:09:16.957
evidence that should be in place,

00:09:17.418 --> 00:09:19.221
an open freeform area for

00:09:19.301 --> 00:09:21.163
more evidence determining

00:09:21.182 --> 00:09:22.303
whether that performance

00:09:22.344 --> 00:09:24.647
indicator is demonstrated, is effective,

00:09:25.126 --> 00:09:25.327
and

00:09:25.807 --> 00:09:26.788
if there are improvements

00:09:26.828 --> 00:09:27.791
that you want to be noting,

00:09:28.390 --> 00:09:29.773
and then the notes and actions.

00:09:30.072 --> 00:09:31.615
So you see that format carry

00:09:31.654 --> 00:09:34.359
through as we go through the document.

00:09:34.399 --> 00:09:35.240
I'm just going to scroll

00:09:35.279 --> 00:09:36.600
down here as we're going

00:09:36.640 --> 00:09:39.585
through the performance, sorry,

00:09:39.625 --> 00:09:40.765
the outcome indicators and

00:09:40.787 --> 00:09:41.868
their performance standard.

00:09:43.856 --> 00:09:45.057
And I'm looking for a

00:09:45.077 --> 00:09:46.318
particular section here,

00:09:46.619 --> 00:09:48.080
and I'll just quickly cover this one.

00:09:48.600 --> 00:09:50.120
So this one is looking,

00:09:50.360 --> 00:09:51.522
we've jumped into standard

00:09:51.601 --> 00:09:53.222
one point three, the assessment system,

00:09:53.783 --> 00:09:55.364
and we're looking at one

00:09:55.384 --> 00:09:57.144
point three B and one point

00:09:57.164 --> 00:09:58.865
three C performance

00:09:58.926 --> 00:10:00.386
indicators and

00:10:00.626 --> 00:10:01.508
demonstrating that

00:10:01.548 --> 00:10:02.707
assessment tools are

00:10:02.748 --> 00:10:04.789
reviewed prior to use and

00:10:04.809 --> 00:10:06.190
that there are changes,

00:10:06.250 --> 00:10:07.530
the necessary changes made

00:10:07.571 --> 00:10:08.412
from those reviews.

00:10:08.792 --> 00:10:09.152
So again,

00:10:09.192 --> 00:10:11.114
we've got the additional information,

00:10:11.173 --> 00:10:11.894
definitions,

00:10:11.933 --> 00:10:12.654
what are we talking about

00:10:12.674 --> 00:10:14.355
with assessment tool, assessment system.

00:10:14.856 --> 00:10:16.097
We've got some key questions.

00:10:16.638 --> 00:10:17.859
We've got some key evidence

00:10:17.899 --> 00:10:19.059
that needs to be in place.

00:10:19.460 --> 00:10:20.461
And in this case,

00:10:20.660 --> 00:10:23.682
we're then providing a tool

00:10:23.722 --> 00:10:26.065
that the internal audit can

00:10:26.304 --> 00:10:27.525
use to actually be

00:10:27.706 --> 00:10:29.027
analysing those assessment

00:10:29.047 --> 00:10:30.688
tools and work out if that's happening.

00:10:31.249 --> 00:10:33.210
So we've got assessment

00:10:33.250 --> 00:10:34.890
processes and evidence gathering,

00:10:35.071 --> 00:10:36.231
and we can be reviewing

00:10:36.991 --> 00:10:38.173
sampling a particular

00:10:38.253 --> 00:10:39.373
training product and the

00:10:39.393 --> 00:10:40.734
particular assessment tool,

00:10:41.173 --> 00:10:42.975
and then some criteria for

00:10:43.054 --> 00:10:44.635
the evaluation of that tool.

00:10:45.115 --> 00:10:46.336
So we have built in

00:10:46.537 --> 00:10:48.477
additional evaluative

00:10:48.577 --> 00:10:50.119
sections of the internal

00:10:50.139 --> 00:10:51.500
audit where it's relevant,

00:10:51.860 --> 00:10:52.840
and assessment tools is a

00:10:52.899 --> 00:10:53.941
really good example of that.

00:10:55.784 --> 00:10:56.926
Another really good example

00:10:56.946 --> 00:10:59.368
of that is looking at, again,

00:10:59.408 --> 00:11:00.788
with assessment tools and

00:11:00.808 --> 00:11:02.210
assessment judgements for that matter,

00:11:02.551 --> 00:11:03.230
the principles of

00:11:03.250 --> 00:11:05.352
assessment and the rules of evidence.

00:11:05.373 --> 00:11:05.773
So again,

00:11:05.793 --> 00:11:07.394
you can see in this particular section,

00:11:07.433 --> 00:11:09.035
we're reviewing the assessment tool,

00:11:09.456 --> 00:11:11.278
sampled the tool from a training product.

00:11:11.357 --> 00:11:12.899
We're documenting what it is that,

00:11:13.278 --> 00:11:14.480
what documentation it is

00:11:14.500 --> 00:11:15.701
that's being used for that tool.

00:11:16.181 --> 00:11:16.802
And then we've got the

00:11:16.822 --> 00:11:17.962
principles of assessment

00:11:18.082 --> 00:11:19.203
and we've got guidance here

00:11:19.244 --> 00:11:21.265
for the internal auditor to be

00:11:22.025 --> 00:11:23.907
evaluating each of the

00:11:23.947 --> 00:11:25.869
sections of the principles

00:11:26.308 --> 00:11:28.269
of assessment and then

00:11:28.289 --> 00:11:29.691
again you're already in

00:11:29.750 --> 00:11:30.652
front of me we've got a

00:11:30.692 --> 00:11:32.432
similar section for the

00:11:32.472 --> 00:11:33.974
rules of evidence so we

00:11:33.994 --> 00:11:35.173
have built that additional

00:11:35.214 --> 00:11:36.294
guidance in in an

00:11:36.335 --> 00:11:38.296
evaluative format for

00:11:38.696 --> 00:11:39.836
internal auditors to be

00:11:39.917 --> 00:11:41.077
able to to get that

00:11:41.118 --> 00:11:42.538
guidance and to implement

00:11:43.807 --> 00:11:44.868
Another item here I'll just

00:11:44.888 --> 00:11:47.549
mention quickly, one point five,

00:11:47.649 --> 00:11:48.370
we're talking about the

00:11:48.389 --> 00:11:49.230
assessment system is

00:11:49.291 --> 00:11:50.932
quality assured by

00:11:50.951 --> 00:11:52.033
appropriately skilled and

00:11:52.072 --> 00:11:53.033
credentialed persons

00:11:53.114 --> 00:11:54.754
through a regular process

00:11:54.794 --> 00:11:56.615
of validating assessment

00:11:56.655 --> 00:11:57.917
practices and judgements.

00:11:58.096 --> 00:11:59.758
So we're talking about our validation.

00:11:59.977 --> 00:12:01.619
You've got a very similar format here,

00:12:02.039 --> 00:12:04.822
performance indicator one point five A,

00:12:04.942 --> 00:12:06.182
we've got the key question.

00:12:06.562 --> 00:12:08.063
But why I wanted to highlight this one,

00:12:09.517 --> 00:12:10.817
is that you can see here

00:12:11.356 --> 00:12:13.878
that we have also built in

00:12:13.937 --> 00:12:16.398
the compliance requirements in line.

00:12:16.798 --> 00:12:18.158
So this is talking about the

00:12:18.198 --> 00:12:20.099
retention of assessments

00:12:20.438 --> 00:12:22.559
and the process that's in place.

00:12:22.600 --> 00:12:23.539
So we've lifted up that

00:12:23.559 --> 00:12:24.879
compliance requirement ten

00:12:25.360 --> 00:12:27.120
and we're evaluating it at

00:12:27.181 --> 00:12:28.421
the same time as we're

00:12:28.461 --> 00:12:30.140
evaluating the outcome standard.

00:12:30.441 --> 00:12:31.802
So where those compliance

00:12:31.841 --> 00:12:33.442
requirements do line up,

00:12:34.001 --> 00:12:35.065
with the outcome standards,

00:12:35.085 --> 00:12:36.427
we've built that into the tool.

00:12:36.928 --> 00:12:38.393
Otherwise, as I mentioned before,

00:12:38.714 --> 00:12:40.136
they're at the bottom of the tool.

00:12:41.538 --> 00:12:42.679
Let's keep going here.

00:12:43.100 --> 00:12:44.740
We have included checklists

00:12:44.900 --> 00:12:45.760
where relevant.

00:12:46.500 --> 00:12:48.422
So here we're talking about

00:12:49.302 --> 00:12:51.644
the risk-based approach for

00:12:51.663 --> 00:12:54.125
validation and is this evident?

00:12:54.465 --> 00:12:56.265
So we have built in, again,

00:12:56.346 --> 00:12:57.947
mini checklists in the

00:12:58.067 --> 00:12:59.366
overall checklist where

00:12:59.407 --> 00:13:00.888
it's relevant for where

00:13:00.908 --> 00:13:01.828
there's been guidance

00:13:01.869 --> 00:13:02.908
that's relevant for those

00:13:02.948 --> 00:13:03.769
particular outcome

00:13:03.808 --> 00:13:05.629
standards or those

00:13:05.809 --> 00:13:08.792
particular performance indicators.

00:13:09.371 --> 00:13:10.553
I'm going to jump ahead now

00:13:10.734 --> 00:13:13.918
and we'll just scroll down

00:13:14.058 --> 00:13:15.260
and you can see the carry

00:13:15.280 --> 00:13:17.123
through of some of those tables.

00:13:17.604 --> 00:13:19.366
I did want to just quickly

00:13:20.432 --> 00:13:23.975
come to that area around the

00:13:24.015 --> 00:13:25.177
disability standards.

00:13:25.636 --> 00:13:26.498
Or just before I do,

00:13:26.758 --> 00:13:27.778
I will just quickly mention

00:13:27.798 --> 00:13:28.820
marketing as well because I

00:13:28.860 --> 00:13:29.760
was flying past it.

00:13:30.341 --> 00:13:31.701
So here's an example again

00:13:31.761 --> 00:13:33.023
where we've broken down.

00:13:33.443 --> 00:13:35.605
So we're in outcome standard two point one,

00:13:35.785 --> 00:13:36.446
clear and accurate

00:13:36.466 --> 00:13:37.307
information is getting

00:13:37.346 --> 00:13:38.648
provided to prospective

00:13:38.687 --> 00:13:39.629
students and students.

00:13:40.389 --> 00:13:42.972
And we've got the performance indicator,

00:13:43.013 --> 00:13:44.715
two point one C. And within

00:13:44.754 --> 00:13:46.376
that performance indicator,

00:13:46.397 --> 00:13:48.099
there's a various number of

00:13:48.178 --> 00:13:51.022
sections and there's various guidance.

00:13:51.163 --> 00:13:52.264
So you can see there again

00:13:52.283 --> 00:13:53.465
where we've taken the

00:13:53.505 --> 00:13:54.767
performance indicator two

00:13:54.807 --> 00:13:56.389
point one C one.

00:13:57.389 --> 00:13:58.350
and then we've broken that

00:13:58.390 --> 00:14:00.150
down into an easy checklist

00:14:00.191 --> 00:14:01.211
mode so again there's been

00:14:01.231 --> 00:14:02.773
a lot of work put into the

00:14:02.793 --> 00:14:04.312
tool to make it as easy as

00:14:04.352 --> 00:14:05.953
possible for the internal

00:14:06.014 --> 00:14:08.154
auditors to understand what

00:14:08.195 --> 00:14:09.635
the expectations are and

00:14:09.655 --> 00:14:11.397
then how to use it and then

00:14:11.537 --> 00:14:12.476
following on from that

00:14:12.616 --> 00:14:13.697
information around

00:14:13.898 --> 00:14:15.198
information provision from

00:14:15.239 --> 00:14:16.119
that outcome standard

00:14:16.158 --> 00:14:17.100
performance indicator we've

00:14:17.139 --> 00:14:18.259
obviously got a compliance

00:14:18.299 --> 00:14:19.561
requirement compliance

00:14:19.600 --> 00:14:20.900
requirement seven for

00:14:21.020 --> 00:14:22.101
marketing and advertising

00:14:22.142 --> 00:14:23.982
so again you can see where we've built

00:14:24.383 --> 00:14:27.306
the evaluative criteria for

00:14:27.365 --> 00:14:29.849
that compliance area into

00:14:30.048 --> 00:14:31.431
the outcome standard where

00:14:31.451 --> 00:14:32.672
we're looking at the

00:14:32.772 --> 00:14:33.874
information provision and

00:14:33.933 --> 00:14:35.294
marketing and we've got the

00:14:35.315 --> 00:14:37.076
checklist there to be able

00:14:37.116 --> 00:14:37.738
to work through.

00:14:39.371 --> 00:14:39.672
Okay,

00:14:39.692 --> 00:14:40.793
now I'm just gonna jump back up to

00:14:40.813 --> 00:14:41.774
the contents might be a

00:14:41.794 --> 00:14:42.916
faster way to do this.

00:14:43.496 --> 00:14:45.938
I did just want to have a quick look at,

00:14:46.139 --> 00:14:46.919
as I mentioned,

00:14:47.181 --> 00:14:51.284
the inclusion for students

00:14:51.304 --> 00:14:52.046
with a disability.

00:14:52.086 --> 00:14:52.886
So I'm just gonna quickly

00:14:52.947 --> 00:14:55.188
jump to standard two point four,

00:14:55.269 --> 00:14:56.431
outcome standard two point four,

00:14:56.471 --> 00:14:57.432
reasonable adjustments are

00:14:57.471 --> 00:14:59.354
made to support students with disability.

00:14:59.854 --> 00:15:01.174
to access and participate in

00:15:01.215 --> 00:15:03.034
training assessment on an equal basis.

00:15:03.075 --> 00:15:05.416
And then we've got the definitions there.

00:15:05.836 --> 00:15:06.777
And then as I mentioned,

00:15:06.817 --> 00:15:08.697
we've included around a

00:15:08.738 --> 00:15:10.698
twenty page disability

00:15:10.739 --> 00:15:12.158
standards for education

00:15:12.778 --> 00:15:15.740
tool to do that particular

00:15:16.581 --> 00:15:18.761
auditing and evaluate the arrangements.

00:15:19.422 --> 00:15:20.582
And as you'll be aware,

00:15:20.602 --> 00:15:21.302
with the Disability

00:15:21.342 --> 00:15:22.283
Standards for Education,

00:15:22.323 --> 00:15:23.364
they're broken down into

00:15:23.384 --> 00:15:24.825
those five focus areas.

00:15:25.164 --> 00:15:26.605
So we've got each of the focus areas.

00:15:26.946 --> 00:15:28.485
We've got the information on

00:15:28.586 --> 00:15:30.506
what the minimum requirement is.

00:15:30.986 --> 00:15:32.707
And in this example, we're saying,

00:15:32.807 --> 00:15:33.828
is this in place?

00:15:33.908 --> 00:15:35.188
We're doing a compliance

00:15:35.288 --> 00:15:38.110
audit to the legislative instrument,

00:15:38.130 --> 00:15:39.730
Disability Standards for Education,

00:15:39.772 --> 00:15:41.052
is it in place?

00:15:41.591 --> 00:15:43.653
And then we've got a format

00:15:43.753 --> 00:15:45.514
to describe what evidence

00:15:45.553 --> 00:15:46.995
might be in place to support that.

00:15:47.554 --> 00:15:49.017
any recommendations or

00:15:49.057 --> 00:15:50.778
findings and any

00:15:50.798 --> 00:15:52.539
improvements that might need to be made.

00:15:52.941 --> 00:15:53.421
So again,

00:15:53.461 --> 00:15:56.384
quite an extensive tool to really

00:15:56.464 --> 00:16:00.327
dig deep into the practices

00:16:00.568 --> 00:16:01.830
of your VET provider to

00:16:01.870 --> 00:16:02.850
ensure that you are

00:16:02.931 --> 00:16:04.373
reflecting the minimum

00:16:04.452 --> 00:16:05.494
expectations from the

00:16:05.514 --> 00:16:07.134
Disability Standards for Education.

00:16:07.895 --> 00:16:08.596
I'm just going to fly

00:16:08.636 --> 00:16:09.897
through that section.

00:16:10.738 --> 00:16:12.078
And then as you would expect,

00:16:12.538 --> 00:16:13.539
once it's completed,

00:16:14.120 --> 00:16:16.802
we revert back to the standard format.

00:16:17.182 --> 00:16:18.602
What are we doing to support?

00:16:18.763 --> 00:16:19.543
And then we've still got

00:16:19.563 --> 00:16:21.585
that summary information.

00:16:21.846 --> 00:16:23.105
What needs to be in place?

00:16:23.366 --> 00:16:25.168
Is or are all of these

00:16:25.187 --> 00:16:26.208
arrangements effective?

00:16:26.408 --> 00:16:27.850
Is this effective for our students?

00:16:28.610 --> 00:16:31.313
and what improvements we want to recommend,

00:16:31.474 --> 00:16:33.297
and again, the freeform areas for that.

00:16:33.618 --> 00:16:35.559
So we've got the merge of

00:16:35.600 --> 00:16:37.123
those tools to really, again,

00:16:37.462 --> 00:16:38.585
make an effective approach

00:16:38.745 --> 00:16:40.508
for the internal auditors.

00:16:41.168 --> 00:16:44.352
Now, I'm just going to jump down to...

00:16:46.244 --> 00:16:47.384
compliance requirements so

00:16:47.404 --> 00:16:48.544
when we get through all of

00:16:48.585 --> 00:16:50.306
those quality areas and

00:16:50.326 --> 00:16:51.546
focus areas and outcome

00:16:51.586 --> 00:16:52.746
standards we do have

00:16:53.106 --> 00:16:54.187
compliance requirements

00:16:54.246 --> 00:16:55.847
remaining where the

00:16:55.988 --> 00:16:57.308
compliance requirements so

00:16:57.349 --> 00:16:58.328
in this case marketing

00:16:58.408 --> 00:16:59.350
advertising where it's

00:16:59.389 --> 00:17:01.289
built in with the outcome

00:17:01.330 --> 00:17:02.451
standard we're referencing

00:17:02.471 --> 00:17:04.531
that within the tool where

00:17:04.571 --> 00:17:07.333
it's not built into the outcome standard

00:17:08.410 --> 00:17:10.132
then we provide the similar format.

00:17:10.152 --> 00:17:11.073
So we can see here the

00:17:11.133 --> 00:17:12.114
issuance of AQF

00:17:12.154 --> 00:17:14.017
certification as a

00:17:14.057 --> 00:17:15.097
compliance requirement.

00:17:15.117 --> 00:17:16.098
We've got the requirements

00:17:16.138 --> 00:17:17.300
there and we've got that

00:17:17.340 --> 00:17:19.083
same format open for you to

00:17:19.103 --> 00:17:20.263
be documenting your evidence,

00:17:20.324 --> 00:17:21.665
determining effectiveness,

00:17:22.165 --> 00:17:23.728
considering improvements

00:17:23.989 --> 00:17:25.450
and making your findings

00:17:25.529 --> 00:17:26.451
and recommendations.

00:17:26.971 --> 00:17:29.034
So we've got that for all of

00:17:29.094 --> 00:17:30.595
the compliance requirements.

00:17:30.615 --> 00:17:31.756
You can see very similar

00:17:31.836 --> 00:17:33.617
checklist formats to be

00:17:33.657 --> 00:17:35.058
capturing the requirements,

00:17:35.098 --> 00:17:36.539
making it very easy for

00:17:36.740 --> 00:17:39.321
each of those requirements to be audited,

00:17:40.022 --> 00:17:41.084
to be evaluated,

00:17:41.463 --> 00:17:44.086
and for the auditor to be

00:17:44.226 --> 00:17:45.207
making that critical

00:17:45.267 --> 00:17:47.068
examination and judgment of

00:17:47.449 --> 00:17:49.871
the performance of the provider.

00:17:51.644 --> 00:17:52.765
Once we've gotten through

00:17:53.026 --> 00:17:54.686
all of those compliance

00:17:54.727 --> 00:17:57.009
requirements and the auditing format,

00:17:57.750 --> 00:17:58.832
as I mentioned before,

00:17:59.031 --> 00:18:06.098
we then have the summary information.

00:18:06.159 --> 00:18:07.560
So we have the audit summary

00:18:08.121 --> 00:18:10.183
and a summary of the outcome standards,

00:18:10.523 --> 00:18:11.424
the findings around

00:18:11.464 --> 00:18:12.905
effectiveness and also

00:18:13.067 --> 00:18:14.288
improvements recommended.

00:18:16.209 --> 00:18:17.829
and then the findings around

00:18:17.890 --> 00:18:19.431
the compliance requirements

00:18:19.731 --> 00:18:21.113
and what's effective and

00:18:21.173 --> 00:18:22.933
also what improvements are

00:18:22.953 --> 00:18:24.174
going to be recommended.

00:18:24.634 --> 00:18:25.895
And then, as I mentioned before,

00:18:25.915 --> 00:18:27.778
we go into some additional tools.

00:18:27.837 --> 00:18:29.338
We have an action planning format.

00:18:29.898 --> 00:18:31.421
We've got the guidance for

00:18:31.540 --> 00:18:33.521
internal auditors aligned

00:18:33.602 --> 00:18:35.364
with the international standard.

00:18:36.473 --> 00:18:37.615
And then we've got the

00:18:37.674 --> 00:18:39.936
summary of the Disability

00:18:39.977 --> 00:18:41.178
Standards for Education

00:18:41.218 --> 00:18:42.318
Rights and Responsibilities,

00:18:42.398 --> 00:18:43.440
useful again for the

00:18:43.500 --> 00:18:44.580
auditors to be reflecting

00:18:44.681 --> 00:18:45.501
on as they're doing it,

00:18:46.001 --> 00:18:47.303
and that format for the

00:18:47.343 --> 00:18:49.184
Disability Discrimination Action Plan.

00:18:49.664 --> 00:18:50.286
So as I mentioned,

00:18:50.645 --> 00:18:51.906
a hundred and sixty pages,

00:18:51.946 --> 00:18:53.788
it is a very extensive document,

00:18:54.108 --> 00:18:55.029
can be used

00:18:56.611 --> 00:18:57.893
if you wanted to extract

00:18:58.113 --> 00:18:59.434
just the disability

00:19:00.776 --> 00:19:01.836
standards for education,

00:19:01.876 --> 00:19:03.358
do a compliance audit just there,

00:19:04.019 --> 00:19:05.741
and also obviously included

00:19:05.981 --> 00:19:07.443
in that full standards for

00:19:07.584 --> 00:19:09.006
RTO's twenty twenty five audit.

00:19:10.147 --> 00:19:10.929
Before I let you go,

00:19:10.949 --> 00:19:12.109
just a couple more quick

00:19:12.150 --> 00:19:15.332
tips for using this internal audit tool.

00:19:15.372 --> 00:19:16.333
You do need to understand

00:19:16.353 --> 00:19:17.053
the requirements.

00:19:17.513 --> 00:19:18.653
So it's a tool,

00:19:18.974 --> 00:19:20.675
but it's not replacing a

00:19:20.715 --> 00:19:21.896
qualified and experienced

00:19:22.076 --> 00:19:22.817
internal auditor.

00:19:22.837 --> 00:19:24.038
You do need to make sure

00:19:24.098 --> 00:19:25.559
that your internal auditors are trained,

00:19:25.579 --> 00:19:26.740
they understand what they're doing,

00:19:27.381 --> 00:19:28.602
around internal auditing,

00:19:28.642 --> 00:19:29.763
what the expectations are,

00:19:29.784 --> 00:19:30.904
what tools they need to be using,

00:19:30.944 --> 00:19:32.846
what evidence they need to be collecting.

00:19:33.207 --> 00:19:34.769
They need to be able to

00:19:34.828 --> 00:19:35.970
evaluate that evidence

00:19:36.170 --> 00:19:38.132
against the compliance

00:19:38.152 --> 00:19:39.393
requirements that they're

00:19:39.493 --> 00:19:40.795
auditing and be able to

00:19:40.894 --> 00:19:42.016
also make effective

00:19:42.355 --> 00:19:43.897
findings and recommendations.

00:19:43.938 --> 00:19:45.500
So there is quite a

00:19:45.539 --> 00:19:47.481
significant understanding need there.

00:19:47.501 --> 00:19:48.282
If you don't have that

00:19:48.303 --> 00:19:49.364
within your organisation,

00:19:49.864 --> 00:19:50.944
We need to be identifying

00:19:51.005 --> 00:19:51.746
someone that we want to

00:19:51.766 --> 00:19:53.488
train up or you need to be

00:19:53.508 --> 00:19:54.650
going outside and getting

00:19:54.670 --> 00:19:56.030
that external consulting

00:19:56.070 --> 00:19:57.992
advice to be able to do this for you.

00:19:58.453 --> 00:19:59.955
You do want to approach it

00:20:00.016 --> 00:20:01.758
very deliberately and be

00:20:01.798 --> 00:20:03.239
thinking about how you're scheduling it.

00:20:03.259 --> 00:20:04.401
Do you want to do this once a year?

00:20:05.020 --> 00:20:06.442
Do you want to break it up

00:20:06.603 --> 00:20:07.584
and perhaps have different

00:20:07.624 --> 00:20:09.145
focus areas each month and

00:20:09.205 --> 00:20:10.268
spread this internal

00:20:10.307 --> 00:20:12.309
auditing out throughout the year?

00:20:12.990 --> 00:20:14.972
Do you want the one person to be doing it?

00:20:14.992 --> 00:20:15.933
Do you want a team of people

00:20:15.953 --> 00:20:16.414
to be doing it?

00:20:16.434 --> 00:20:17.336
So be thinking about that

00:20:17.415 --> 00:20:18.978
approach and scheduling and

00:20:19.018 --> 00:20:20.480
really trying to maximise

00:20:20.519 --> 00:20:22.060
the benefit for your team

00:20:22.701 --> 00:20:23.823
in terms of CPD.

00:20:23.903 --> 00:20:24.903
It is an activity that's

00:20:24.943 --> 00:20:26.505
building their professional

00:20:26.805 --> 00:20:27.705
understanding and their

00:20:27.746 --> 00:20:28.606
professional learning.

00:20:29.106 --> 00:20:31.249
And if you approach it in a formal way,

00:20:31.429 --> 00:20:33.289
as an external audit is done,

00:20:33.671 --> 00:20:34.830
you might find that there's

00:20:34.852 --> 00:20:36.472
some great CPD outcomes for

00:20:36.512 --> 00:20:37.594
your team there as well in

00:20:37.753 --> 00:20:39.954
understanding how audits occur,

00:20:40.435 --> 00:20:41.297
what evidence is,

00:20:41.696 --> 00:20:42.958
how it should be provided,

00:20:43.077 --> 00:20:44.439
how it's going to be evaluated,

00:20:44.538 --> 00:20:45.740
and the kinds of questions

00:20:46.059 --> 00:20:46.980
that they might be getting

00:20:47.101 --> 00:20:47.922
asked in interview and

00:20:48.001 --> 00:20:49.942
audit and how they should

00:20:49.962 --> 00:20:50.683
be answering those.

00:20:51.673 --> 00:20:52.413
And then finally,

00:20:53.074 --> 00:20:53.973
you do want to be tracking,

00:20:54.034 --> 00:20:55.493
reviewing and updating the

00:20:55.713 --> 00:20:56.974
outcomes of your auditing.

00:20:57.375 --> 00:21:00.955
And in terms of the tool, we are tracking,

00:21:00.996 --> 00:21:02.336
reviewing and updating the

00:21:02.396 --> 00:21:04.156
tool itself all the time as

00:21:04.196 --> 00:21:05.458
additional guidance comes

00:21:05.478 --> 00:21:07.337
through from our regulator

00:21:07.377 --> 00:21:08.618
and from other stakeholders.

00:21:09.058 --> 00:21:10.278
And if you purchase the tool,

00:21:10.298 --> 00:21:11.400
you do get all of those

00:21:11.480 --> 00:21:12.839
updates on going free.

00:21:12.880 --> 00:21:14.601
So do keep an eye out as the

00:21:14.641 --> 00:21:15.740
tool is updated and make

00:21:15.780 --> 00:21:16.741
sure that you're capturing

00:21:16.781 --> 00:21:18.442
the latest and feeding that

00:21:18.642 --> 00:21:20.423
into your internal auditing system.

00:21:20.702 --> 00:21:21.747
I hope you found that useful.

00:21:22.028 --> 00:21:22.869
Look forward to seeing you

00:21:22.890 --> 00:21:24.013
on an upcoming live session.

